Call for Mass Meeting - March 19, 2016

OFFICIAL CALL AMENDED 03/07/2016

Mass Meeting of the Charlottesville Committee of the Republican Party of Virginia

As Chairman of the Charlottesville Committee of the Republican Party of Virginia, and pursuant to the Plan of Organization and as recommended and directed by the Committee, I, Barbara E. Null, do hereby issue the call for a Mass Meeting to be held at Charlottesville Circuit Court, 315 East High Street, Charlottesville, Virginia, 22902, staring at 9:00 AM for registration and meeting to begin at 10:00 AM, local time on March 19, 2016, for the following purposes:

1. Electing up to 135 Delegates and an equal number of Alternates to carry 27 Delegate votes to the Republican Party of Virginia State Quadrennial Convention, commencing at 2:30 EST on April 29, 2016 and ending on April 30, 2016 at the Convocation Center of James Madison University located at 895 University Blvd, Harrisonburg, Virginia, 22807, or its alternate site for the following purposes:

 a. Electing 13 At-Large Delegates (National Delegates) and 13 At-Large Alternate Delegates (National Alternates) to the Republican National Convention to be held on July 18-21, 2016 at the Quicken Loans Arena in Cleveland, Ohio (or its alternate site) (the National convention).
b. Nominating two Electors At-Large to be voted for in the presidential election on November 8, 2016.
c. Electing a State Chairman d. Electing a National Committeeman and National committeewoman.
d. And for the transaction as such business as may properly come before the Convention. A voluntary filing fee of $35.00 (check or money order made payable to the Charlottesville Republican committee) is requested for each Delegate or Alternate. However, failure to pay the requested filing fee will not result in disqualification. Charlottesville is entitled to 27 Delegate votes that will be evenly distributed between actual Delegates that attend the convention. In the event that the total number of allowed Delegates is surpassed, then preference will be given to those who have paid the requested filing fee.

2. For the 5th congressional District Convention to be held on /Saturday, May 14, 2016, at Nelson county High School, Lovingston ,Virginia, or alternate cite if necessary for the following purposes:

a. Election of 3 National Delegates for the 2016 Republican National convention.
b. Election of 3 Alternate National Delegates for the 2016 Republican National Convention.
c. Election of 1 Elector for the 2016 Presidential Election.
d. Election of 3 State Central committee Members
e. Election of District Chairman
f. Election of Candidate for the 2016 congressional Election
g. Transaction of such other business as may properly come before the convention

REGISTRATION:
Convention registration shall begin at 9:00 AM, EDT and shall conclude at 11:00 AM. All Delegates in line at 11:00 AM shall be allowed to register. The Convention shall be called to order at 11:00 AM or upon the registration of all Delegates in line at 11:00. Upon commencement of the first ballot for any office and thereafter, no quorum call or point of order regarding the quorum of the Convention or of any Committee, thereof shall be in order

 3. Election of Chairman for the Charlottesville Republican Committee.

 4. Electing members of the Charlottesville Republican Committee.

 5. Approving proposed amendments to the Plan of Organization for the Charlottesville Republican Committee.

 6. And for the transaction of such other business as may properly come before the mass meeting.

QUALIFICATIONS FOR PARTICIPATION:
All legal and qualified voters of the City of Charlottesville under the laws of the Commonwealth of Virginia, regardless of race, religion, national origin or sex, who are in accord with the principles of the Republican Party and who, if requested, express in open meeting either orally or writing as may be required, their intent to support all of its nominees for public office in the ensuing election, may participate as members of the Republican Party of Virginia in its mass meetings, party canvasses, conventions or primaries encompassing their respective election districts.

FILING REQUIREMENTS:
Persons seeking election as the Chairman of the Charlottesville Republican Committee, those seeking resolutions, or those seeking amendments to the Plan of Organization to be adopted at said mass meeting shall file a written statement by mail, or in person, to Charles L .Weber, 415 4th St. NE, Charlottesville, Virginia 22902, which must be received no later than 5:00PM on March 11, 2016. Postmarks will not govern.

Candidates for the election of Delegates to the Republican Party of Virginia Convention and to the 5th Congressional District Convention may file a written statement with the Charlottesville Republican Committee, Charles L. Weber, 415 4th St., NE, Charlottesville, Virginia, 22902, or hand deliver to said recipient at his law office prior to March 18, @ 12:00 PM. Pre-filing may be also accomplished by e-mail to charlottesvillegop@gmail.com.

Candidates who have filed in advance need not be present at the mass meeting in order to have their candidacy considered. Mass meeting attendees may file for State and 5th District Delegate at the registration table beginning at 9:00AM and up to no later than 10:00 when said mass meeting will be called to order. Forms for pre-filing may be downloaded from the website, charlottesvillegop.org.

REGISTRATION FEE:
There is no fee to participate in the mass meeting. The Republican Party of Virginia is requesting a voluntary $35 filing fee from all individuals seeking election as a Delegate to the State Convention.

The 5th Congressional District is requesting a voluntary $25 filing fee from all individuals seeking election as a Delegate to the District Convention. Checks need to be made out to the “Charlottesville Republican Committee”.

Committee dues are due and payable at the mass meeting. Dues are $30 for two years membership. One check will be accepted for all fees.

 Paid for and authorized by the Charlottesville Republican Committee.

 

Report from the Charlottesville GOP Unit Committee Meeting - 31 May 2014

Charlottesville Republicans on Saturday held their first unit committee meeting since the March mass meeting that elected Barbara Null as unit chair.

Null gaveled the meeting to order and the first order of business was to elect several new officers:  Jim Neale as vice chair for precincts, Buddy Weber as vice chair for issues, and Rick Sincere as vice chair for events.  Weber and Sincere were also elected as, respectively, treasurer and secretary.

According to the unit committee's by-laws, the executive committee consists of the chairman, officers, and four at-large members.  The committee agreed to defer appointment of the other four members to a future date.  There was some discussion that two of the four slots should go to liaisons from the College Republicans and the Albemarle Charlottesville Republican Women's Club.

Members also indicated a consensus that future committee meetings should be held on weekday evenings.  The chair said that she will propose a calendar of events and that quarterly committee meetings will probably be held on Tuesday evenings at the Gordon Avenue Library, which has ample parking and a meeting room with a separate entrance.

The chairman noted that she was in discussions with her counterpart in Albemarle County, Cindi Burket, to add the Charlottesville GOP unit as a sponsor of the county GOP's monthly breakfast, currently held the second Saturday at the Doubletree Hotel.  The breakfast is a good opportunity to network with other local activists and features speakers such as statewide candidates and elected officials.

The chair reminded members that the mass meeting agreed to a rules change that allows dues to be paid at a rate of $30 per two years, and that anyone who has not paid may do so before the next meeting.

According to the treasurer's report, the committee has a balance of more than $5,000 divided among three separate accounts (administrative, candidates, and Washington-Lincoln-Reagan dinner).

There was some discussion about next week's Republican Party of Virginia (RPV) convention in Roanoke.  Procedures at the state convention will differ somewhat from those at the Fifth District convention that was held in Farmville on May 17.  There will be an attempt to make car-pooling arrangements for delegates going to Roanoke on Saturday, June 7.  As the convention will begin at 10:00 a.m., it was suggested that Charlottesville delegates should plan to leave for Roanoke no later than 7:00 o'clock a.m.

Just before the meeting adjourned, Flint Englemann of Greene County, who is a regional field director for Americans for Prosperity (AFP), gave a presentation about his organization's grassroots activities in and around Charlottesville.  This led to a lively discussion among committee members about what types of issues should be emphasized by the Republican Party and how those issues should be communicated.

On the same day that Charlottesville Republicans were meeting to discuss their political activities, local Democrats participated in a convention that nominated Lawrence Gaughan to run against incumbent U.S. Representative Robert Hurt (R-Chatham).

Announcements about future meetings and other events can be found on the Charlottesville Republican Party's Facebook page.  Be sure to click "like" to assure you receive regular notices.

Call for Mass Meeting: March 31, 2012

OFFICIAL CALL

Mass Meeting of Charlottesville Committee

Of the Republican Party of Virginia

As Chairman of the Charlottesville Committee of the Republican Party, and pursuant to the Plan of Organization and as recommended and directed by the Committee, I, Charles L. Weber, Jr., do hereby issue this call for a Mass Meeting to be held at Charlottesville Circuit Court, 315 East High Street, Charlottesville, VA 22902, starting at 10:00A.M. local time on March 31, 2012, for the following purposes:

a) Electing a Unit Chairman;
b) Electing members of the Unit Committee:
c) Electing up to 135 Delegates and an equal number of Alternates to the Republican Party of Virginia State Convention, to be held on June 16, 2012 at the Greater Richmond Convention Center, beginning at 10 a.m. for the purposes of electing a State Party Chairman, RNC National Committeeman, RNC National Committeewoman, 13 At-Large Delegates and 13 At-Large Alternate Delegates to the RNC Convention, and two At-Large Presidential Electors. Each unit is entitled to one (1) Delegate Vote per 250 Republican votes for Governor and President at their last election, so that Charlottesville is entitled to 27 Delegate Votes;
d) Electing up to 65 Delegates and an equal number of Alternates to the 5th Congressional District Convention, to be held on May 19, 2012 at Hampden-Sydney College, Farmville, Virginia, beginning at 11:00AM for the purposes of electing a District Chairman, three Delegates and three Alternate Delegates to the RNC Convention, a Presidential Elector, and three members of the RPV State Central Committee, and other such business that may come before the convention. Each unit is entitled to one (1) Delegate Vote per 500 Republican votes for Governor and President at their last election, so that Charlottesville is entitled to 13 Delegate Votes;
e) And for the transaction of such other business as may properly come before the mass meeting.

Qualifications for Participation
All legal and qualified voters of Charlottesville under the laws of the Commonwealth of Virginia, regardless of race, religion, national origin or sex, who are in accord with the principles of the Republican Party and who, if requested, express in open meeting either orally or in writing as may be required, their intent to support all of its nominees for public office in the ensuing election, may participate as members of the Republican Party of Virginia in its mass meetings, party canvasses, conventions or primaries encompassing their respective election districts.

Filing Requirements
Candidates for the election or nomination for Unit Chairman, and those proposing resolutions to be adopted at said mass meeting, shall file a written statement by mail or in person to Joseph Thomas, 111A Hammond Street, Charlottesville, VA 22903, by email at kylorgan@comcast.net which must be received by 12:00 P.M. (noon), March 30, 2012.

Candidates for election of Delegates to the 5th District Convention or the the Republican Party of Virginia Convention may file a written statement with Joseph Thomas at any time prior to said mass meeting. Such statements may be delivered by the methods described above or at the door of the mass meeting. Delegates who have pre-filed as described above need not be present at the mass meeting in order to have their candidacy considered. If no more than one candidate files for election to the office of Unit Chairman, that candidate will be declared elected.

Registration Fee
There will no registration fee to participate in this mass meeting. There shall be no filing fee to run for Unit Chairman. Candidates for the Charlottesville Republican Committee shall be assessed annual dues of $ 15. Delegates to the 5th District Conventions are requested to remit a $ 10 voluntary fee. There shall be a voluntary registrations fee of $ 35 for each delegate elected to the RPV State Convention.

Revisions
In the event that the redistricting process requires technical or conforming changes to the Call, or the 5th District Committee makes a change in the date, time and/or location of the convention, the Unit Chairman is authorized to revise the Call to make any such technical or conforming changes before it is published. The Unit Chairman must promptly notify the City Committee of any such conforming changes.

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Paid for and authorized by the Charlottesville Republican Committee

Model Rules for a Mass Meeting

1. This mass meeting shall, to the extent applicable, be governed by and conducted in accordance with the following (giving precedence as listed): the State Party Plan, District or Unit Plan or By-Laws, these rules, and otherwise in accordance with Robert’s Rules of Order, Newly Revised 10th Edition).
2. Any person may attend the mass meeting, but only eligible voters duly registered by the Credentials Committee may have the floor unless specially recognized by the Chair. Only eligible voters duly registered by the Credentials Committee may vote. No proxies are allowed at any time.
3. All voters shall meet the requirements as specified in the Call of the Mass Meeting.
4. The Credentials Committee shall report on the proper credentials of each voter and decide any question that may arise concerning eligibility to participate.
5. No one will be allowed on the Mass Meeting floor without proper credentials displayed.
6. A roll call shall be taken at the request of one-fifth (1/5) of the total Mass Meeting votes as certified by the Credentials Committee.
7. Elections shall require a majority of the total Mass Meeting vote as certified by the Credentials Committee. There shall be no cumulative voting.
8. No voter may change his or her vote after it has been collected or recorded by the unit chairman or a teller appointed by the unit chairman.
9. [Optional] Upon adoption of these rules, the temporary officials of the Mass Meeting shall be made permanent.
10. No resolution may be presented from the floor unless first submitted in writing to the Resolutions Committee for consideration. Each resolution shall be considered separately in the order contained in the committee report.
11. The order of business shall be as set forth below, provided, however, that upon majority vote of the Mass Meeting, an item may be omitted or added. The Chairman of the Mass Meeting may interrupt the order as he or she may deem appropriate.
a. Reading of the Call by the Party Secretary.
b. Election of Temporary Chairman
c. Election of Temporary Secretary
d. Appointment of Temporary Parliamentarian, Timekeeper and Sergeant-at-Arms.
e. Appointment of Temporary Committees.
f. Meetings of Committees
g. Credentials Committee Report.
h. Rules Committee Report.
i. Final Report of the Credentials Committee. j. [if Rule 9 above is not adopted] Election of Permanent Chairman and Permanent Secretary k. [if Rule 9 above is not adopted] Appointment of Permanent Officials. l. [if applicable] Nominations of candidates for public office [specify]. m. [if applicable] Election of persons to party offices [specify].
n. Resolutions Committee Report.
o. Other Business.
p. Adjournment.

Call for Mass Meeting: April 10, 2010

OFFICIAL CALL

Mass Meeting

Charlottesville Committee

Republican Party of Virginia

As Chairman of the Charlottesville Committee of the Republican Party, and pursuant to the Plan of Organization and as recommended and directed by the Committee, I, Charles L. Weber, Jr., do hereby issue this call for a Mass Meeting to be held at Charlottesville General District Court, 606 East Market Street, Charlottesville, VA 22902, starting at 3:00 P.M. local time on April 10, 2010 for the following purposes:

a) Electing up to sixty five (65) Delegates and an equal number of alternates to carry thirteen (13) delegate votes to the 5th Congressional District Convention, to be held on May 1, 2010 at Hampden-Sydney College, beginning at 11:00 A.M. for the purposes of electing a Chairman for the Fifth District Republican Committee;
b) Electing a Unit Chairman and members of the Charlottesville Republican Committee;
c) For the transaction of such other business as may properly come before the mass meeting.

Qualifications for Participation

All legal and qualified voters of the City of Charlottesville under the laws of the Commonwealth of Virginia, regardless of race, religion, national origin or sex, who are in accord with the principles of the Republican Party and who, if requested, express in open meeting either orally or in writing as may be required, their intent to support all of its nominees for public office in the ensuing election, may participate as members of the Republican Party of Virginia in this mass meeting.

In addition to the foregoing, a person otherwise qualified hereunder shall not have participated in Virginia in the nomination process of a party other than the Republican Party after March 1, 2004, or in the last five years, which ever is more recent.

A single exception to this shall be approved for a voter that renounces affiliation with any other party in writing, and who expresses in writing that he/she is in accord with the principles of the Republican Party in the future. Any voter that utilizes the foregoing exception, and thereafter participates in the nomination process of a party other than the Republican Party, shall not have the benefit of the exception thereafter.

Filing Requirements

Candidates for election as Unit Chairman and those proposing resolutions to be adopted at said mass meeting shall file a written statement by mail or in person, to Joseph Thomas, 111A Hammond St, Charlottesville, Virginia 22903 which must be received or postmarked not later than 5:00 P.M., April 3, 2010.

Candidates for the election of Delegates to the 5th Congressional District Convention or to the Republican Party of Virginia Convention may file a written statement with Joseph Thomas at any time prior to said mass meeting. Such statements may be delivered to Mr. Thomas at the door.

Pre-filing may be also accomplished by e-mail to Joseph Thomas at kylorgan@comcast.net. Candidates who have filed and paid the delegate fee in advance need not be present at the mass meeting in order to have their candidacy considered.

If no more than one candidate files for election to the office of Unit Chairman, that candidate will be declared elected.


Registration Fee

There will be no registration fee to participate in this mass meeting.
There shall be no filing fee to run for Unit Chairman.
There shall be a mandatory registration fee of $10 for each delegate elected to the 5th District Convention made payable to the Charlottesville Republican Committee.

Paid for and authorized by the Charlottesville Committee of the Republican Party of Virginia.

Upcoming Meetings

Mark your calendars!

The next regular meeting of the Charlottesville Republican Committee will be on the evenign of Tuesday, February 19, at a time and location to be announced. Watch this space for more details.

On Monday, January 28, the Charlottesville Republican Committee approved a call for a Mass Meeting to be held on Saturday, March 29, at 3:00 p.m. for the purpose of electing a unit chairman and selecting delegates from Charlottesville to attend the Fifth Congressional District GOP Convention and the Republican Party of Virginia State Convention. Details will be posted here at a later date, when the full Call for a Mass Meeting is published.

The Fifth Congressional District Republican Convention will conduct party business and select 3 delegates and 3 alternates to attend the Republican National Convention. The district convention is scheduled to take place at Hampden-Sydney College on Saturday, April 26, beginning at 10:00 a.m.

The Republican Party of Virginia State Convention will take place on the weekend of May 30-31 at the Richmond Convention Center. The convention will nominate a candidate for the U.S. Senate and elect party officials, as well as select a slate of at-large delegates and alternates to attend the Republican National Convention.

More details with regard to all these meetings will be available soon.