OFFICIAL CALL
Mass Meeting of Charlottesville Committee
Of the Republican Party of Virginia
As Chairman of the Charlottesville Committee of the Republican Party, and pursuant to the Plan of Organization and as recommended and directed by the Committee, I, Charles L. Weber, Jr., do hereby issue this call for a Mass Meeting to be held at Charlottesville Circuit Court, 315 East High Street, Charlottesville, VA 22902, starting at 10:00A.M. local time on March 31, 2012, for the following purposes:
a) Electing a Unit Chairman;
b) Electing members of the Unit Committee:
c) Electing up to 135 Delegates and an equal number of Alternates to the Republican Party of Virginia State Convention, to be held on June 16, 2012 at the Greater Richmond Convention Center, beginning at 10 a.m. for the purposes of electing a State Party Chairman, RNC National Committeeman, RNC National Committeewoman, 13 At-Large Delegates and 13 At-Large Alternate Delegates to the RNC Convention, and two At-Large Presidential Electors. Each unit is entitled to one (1) Delegate Vote per 250 Republican votes for Governor and President at their last election, so that Charlottesville is entitled to 27 Delegate Votes;
d) Electing up to 65 Delegates and an equal number of Alternates to the 5th Congressional District Convention, to be held on May 19, 2012 at Hampden-Sydney College, Farmville, Virginia, beginning at 11:00AM for the purposes of electing a District Chairman, three Delegates and three Alternate Delegates to the RNC Convention, a Presidential Elector, and three members of the RPV State Central Committee, and other such business that may come before the convention. Each unit is entitled to one (1) Delegate Vote per 500 Republican votes for Governor and President at their last election, so that Charlottesville is entitled to 13 Delegate Votes;
e) And for the transaction of such other business as may properly come before the mass meeting.
Qualifications for Participation
All legal and qualified voters of Charlottesville under the laws of the Commonwealth of Virginia, regardless of race, religion, national origin or sex, who are in accord with the principles of the Republican Party and who, if requested, express in open meeting either orally or in writing as may be required, their intent to support all of its nominees for public office in the ensuing election, may participate as members of the Republican Party of Virginia in its mass meetings, party canvasses, conventions or primaries encompassing their respective election districts.
Filing Requirements
Candidates for the election or nomination for Unit Chairman, and those proposing resolutions to be adopted at said mass meeting, shall file a written statement by mail or in person to Joseph Thomas, 111A Hammond Street, Charlottesville, VA 22903, by email at
kylorgan@comcast.net which must be received by 12:00 P.M. (noon), March 30, 2012.
Candidates for election of Delegates to the 5th District Convention or the the Republican Party of Virginia Convention may file a written statement with Joseph Thomas at any time prior to said mass meeting. Such statements may be delivered by the methods described above or at the door of the mass meeting. Delegates who have pre-filed as described above need not be present at the mass meeting in order to have their candidacy considered. If no more than one candidate files for election to the office of Unit Chairman, that candidate will be declared elected.
Registration Fee
There will no registration fee to participate in this mass meeting. There shall be no filing fee to run for Unit Chairman. Candidates for the Charlottesville Republican Committee shall be assessed annual dues of $ 15. Delegates to the 5th District Conventions are requested to remit a $ 10 voluntary fee. There shall be a voluntary registrations fee of $ 35 for each delegate elected to the RPV State Convention.
Revisions
In the event that the redistricting process requires technical or conforming changes to the Call, or the 5th District Committee makes a change in the date, time and/or location of the convention, the Unit Chairman is authorized to revise the Call to make any such technical or conforming changes before it is published. The Unit Chairman must promptly notify the City Committee of any such conforming changes.
*******
Paid for and authorized by the Charlottesville Republican Committee
Model Rules for a Mass Meeting
1. This mass meeting shall, to the extent applicable, be governed by and conducted in accordance with the following (giving precedence as listed): the State Party Plan, District or Unit Plan or By-Laws, these rules, and otherwise in accordance with Robert’s Rules of Order, Newly Revised 10th Edition).
2. Any person may attend the mass meeting, but only eligible voters duly registered by the Credentials Committee may have the floor unless specially recognized by the Chair. Only eligible voters duly registered by the Credentials Committee may vote. No proxies are allowed at any time.
3. All voters shall meet the requirements as specified in the Call of the Mass Meeting.
4. The Credentials Committee shall report on the proper credentials of each voter and decide any question that may arise concerning eligibility to participate.
5. No one will be allowed on the Mass Meeting floor without proper credentials displayed.
6. A roll call shall be taken at the request of one-fifth (1/5) of the total Mass Meeting votes as certified by the Credentials Committee.
7. Elections shall require a majority of the total Mass Meeting vote as certified by the Credentials Committee. There shall be no cumulative voting.
8. No voter may change his or her vote after it has been collected or recorded by the unit chairman or a teller appointed by the unit chairman.
9. [Optional] Upon adoption of these rules, the temporary officials of the Mass Meeting shall be made permanent.
10. No resolution may be presented from the floor unless first submitted in writing to the Resolutions Committee for consideration. Each resolution shall be considered separately in the order contained in the committee report.
11. The order of business shall be as set forth below, provided, however, that upon majority vote of the Mass Meeting, an item may be omitted or added. The Chairman of the Mass Meeting may interrupt the order as he or she may deem appropriate.
a. Reading of the Call by the Party Secretary.
b. Election of Temporary Chairman
c. Election of Temporary Secretary
d. Appointment of Temporary Parliamentarian, Timekeeper and Sergeant-at-Arms.
e. Appointment of Temporary Committees.
f. Meetings of Committees
g. Credentials Committee Report.
h. Rules Committee Report.
i. Final Report of the Credentials Committee. j. [if Rule 9 above is not adopted] Election of Permanent Chairman and Permanent Secretary k. [if Rule 9 above is not adopted] Appointment of Permanent Officials. l. [if applicable] Nominations of candidates for public office [specify]. m. [if applicable] Election of persons to party offices [specify].
n. Resolutions Committee Report.
o. Other Business.
p. Adjournment.
